Fuel Card Management
Managing a fleet comes with enough chores and daily tasks without worrying about fuel
costs. Empty tanks, fuel receipts, reimbursements and wasting time can all be avoided by using the
right system to oversee fuel purchases.

For the manager of any fleet, of any size, having an easy-to-use system to manage fuel costs is a must. FleetCutter's system uses one readily accessible system to pay for fuel, record payment information while still allowing users to manage each card individually, saving time and hassles.

The system works in conjunction with the user's chosen card provider and uses one database to store card information, monitor purchases and control its use. Data is easily retrievable and can easily be updated your fleet grows and changes.

Each car has its own fuel card that is registered with the car's details. Specifications can then be set for each card, such as the type of fuel accepted, daily and monthly limits, and restrictions on how frequently cards can be used.

FleetCutter makes managing and assigning fuel cards to vehicles easy with a simple add/delete/ edit system and also makes managing fuel PINs (used as a fraud prevention tactic with Caltex fuel cards) a breeze, said Jeremy White, Fleet Coordinator of GoGet. It will automatically allocate the PINs, reset these PINs either individually or in bulk and also autonomously emails these PINs to the relevant users.

Each PIN is listed in the database according to car's number plate or identifying name, along with the fuel card number so that details can be quickly retrieved or changed. For security, PINs can be reset for different users, card details can be easily updated, and new cards can be issued immediately if one is lost or stolen.

FleetCutter has been working with GoGet Car Share to help find a solution for managing over 800 cars. GoGet covers the expense of fuel for over 20,000 members, so having a reliable way to keep an eye on fuel costs is a major priority. This management model aims to simplify the process of setting up a fuel card system, while allowing users to easily maintain and add new cards as their fleets grow.
Last Updated ( Monday, 04 June 2012 )
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